The Accounts Payable Clerk, under limited supervision, will prepare and maintain records for accounts payable.

ESSENTIAL FUNCTIONS include the following. Other duties may be assigned:

• Prepare and maintain billings, including computing costs for billing.
• Process cash receipts, including verifying account codes.
• Prepare bank deposits.
• Process accounts payable invoices for payment, including verification of costs and price extensions, discounts, account codes, etc.
• Research unpaid invoices, credit memos, back ordered items, etc.
• Process travel reimbursement requests.
• Process payroll related accounts payable checks.
• Process and remit accounts payable checks, including replacement checks.
• Process stop payments.
• Communicate with vendors pertaining to accounts payable and receivable transactions.
• Maintain files.
• Assist with preparation of 1099s.
• Assist with reception coverage.
• Provide back up for the preparation of accounts payable reports.
• Assist with audit preparation.
• Performs other duties as assigned.

EDUCATION:

1. High School Diploma
2. Associates Degree preferred.
3. 2 years Accounts Payable and/or general accounting experience
   
   

KNOWLEDGE:

1. Knowledge of accounting principles and procedures, computer systems, calculator, programs and spreadsheet applications.
2. Knowledge of QuickBooks preferred.
3. Knowledge of state and departmental policies and procedures.
4. Knowledge of federal and state reporting requirements as they pertain to the accounts payable processes.

This is an abbreviated job description.